How to use this Word invoice template
- Download the DOCX file and open it in Microsoft Word or a compatible document editor.
- Fill in the bracketed sender, client, invoice number and date fields. Add a clear description, quantity and price for each item.
- Calculate and check your subtotal, discount, tax and amount due. The Word document does not calculate automatically.
- Save an editable copy for your records, then export a PDF to send to your client.
When Word is a good fit
Word is a good fit for occasional invoices, detailed service descriptions and people who prefer a document layout. If you regularly change many line items, the Excel template or online editor can handle the arithmetic for you.
Make it a complete invoice
Include a unique invoice number, issue date and payment due date. Identify your business and client, describe each item clearly, and show quantities, rates, currency, any applicable tax and the total due.
Add payment instructions that your client can follow. Replace every bracketed placeholder with your information, remove the instruction rows in the Excel workbook before sending, review the actual file you will send, and keep a copy. Our invoice guide covers numbering, saving and sending in more detail.
Questions about Word invoices
Does Microsoft Word have invoice templates?
Microsoft offers invoice templates, and you can also open the DOCX file on this page in Word. Our download is a separate, editable document; it does not require an Invoice Template account.
Can I open this template in Google Docs?
Yes. Upload the DOCX file to your Google Drive and open it with Google Docs. Review spacing and page breaks after import. The Google Docs guide explains the steps.
Does the Word invoice calculate totals?
No. Enter and check the amounts yourself, or use our Excel template or online invoice editor for calculated totals.