Free United States invoice template
Create a United States invoice template in US dollars. Enter the sales tax rate for the transaction’s state and locality after checking your collection obligations.
Create your invoice here, then download a PDF, an editable Word document or an Excel workbook.
Create your invoice ↓Before you start: No address-based tax lookup, nexus determination, exemption validation or separate state/local tax breakdown. One rate for all items. Use a dedicated sales-tax system when the invoice needs multiple jurisdictions or taxable bases. Prepared with an editable template. Check local invoice requirements and any required electronic submission before issuing.
Add your details or load a fictional example to see how the template works.
Invoice details
All amounts are in USD. Choose the date the goods or services were supplied.
Your business and customer
Use the registration assigned to your business in United States. This tool does not check it against a tax authority register.
Sales tax settings
Not registered for Sales tax - no Sales tax charged.
The selected treatment applies to every item. Each line and its tax are rounded to 2 decimal places, then added together. Check the correct treatment with the official guidance below.
What you are billing for
Quantities: up to 10,000 with 3 decimal places. Unit prices: up to 1,000,000 USD. Discounts are not calculated; enter your agreed final unit prices.
Payment instructions
Your entries stay on this page and are not uploaded. Download your invoice before leaving: this tool does not save a draft.
How to use this United States invoice template
- Add your business, customer and invoice dates.
- Choose your Sales tax registration status and the treatment that applies to every item.
- Enter quantities and prices. Review the calculated tax and total.
- Add payment instructions, download your chosen format and check the finished invoice.
United States invoice details to check
There is no single US sales tax rate. Check the delivery location, product or service, and your registration or nexus obligations.
Enter a combined rate only if the relevant state and local rules allow the same taxable base. Keep exemption or resale evidence when applicable.
Official sources
This template helps prepare an invoice; it does not verify tax registration, classify your sales or submit a tax return.
Choose your invoice format
Use the download buttons below your total to save this local invoice as PDF, Word or Excel. Word lets you edit the wording and layout; recheck totals if you change amounts. Excel lets you edit item quantities and prices with formulas. For a different tax system, choose an invoice template by country or region.